Free tool

Missed appointments calculator

A client who does not show up is a paid slot that earns nothing. Enter your numbers to see what no-shows cost over a year.

Appointments per weekWeeks worked per year

No-show rate (%)Your own estimate: the share of appointments where the client does not show up.Average value of an appointment ($)

Appointments lost per year: 192
Revenue lost per year: $23,040

40 appointments × 10% × 48 weeks = 192 appointments lost; 192 × $120.00 = $23,040

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Do you do this every week? I can automate it.

Twenty minutes on the phone to look at how you do it today, and what could run on its own.

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Frequently asked questions

How is it calculated?

Appointments per week × no-show rate × weeks worked gives the appointments lost per year. Multiplied by the average value of an appointment, they give the revenue lost.

Which no-show rate should I enter?

Yours. Count the no-shows over a few weeks in your calendar and divide by the number of appointments. The 10% shown is only a starting point to replace.

How can I reduce no-shows?

A reminder the day before, which the client answers to confirm or cancel, frees the slot in time to offer it to someone else. That is what the Clinic package does.

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